Scheduling a Party...
2010 Anniversary Special!
In honor of our 15th year in business, we are offering a $15 discount for any summer party. Must mention discount at time of booking. Parties must take place from June 2nd through August 22nd. Minimum guest count is required.
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Thank you for using our website to learn more about My Secret Garden!
We would love to check available dates and times for you! Please e-mail us at mysecretgardeninfo@sbcglobal.net or reach us by phone at (815)354-2773.
A non-refundable reservation fee of $25 is required to hold a party date and time. A non-refundable 50% deposit is due 3 weeks prior to the party. Both of these can be made by cash, check or Visa/ MC. Final payment must be made by cash or check the day of the party.
The following document is our party guidelines & contract for you to review and fill out once you have booked your party with us. You can send this back to us by e-mail or mail with your deposit to confirm your party with us. A final guest count will be required 3 days prior to your party date.
My Secret Garden Party Guidelines 10/09
Before your party:
* A non-refundable reservation fee of $25 is required at the time of booking that will go towards the total cost of the party.
* A non-refundable deposit of 50% of the cost of the party is required 3 weeks in advance. If not received, we reserve the right to cancel the party. Reservation fees and deposits may be made by cash, check or Visa/MC. Final payments must be made by cash or check only.
* Final guest count is required 3 days prior to party date. A charge of 50% of the cost per guest will apply for each no show within 24 hours of the party. If final count is not given, the estimated guest count will apply.
* There is a rescheduling fee of $50 if the party date is changed within 14 days of the party.
* There will be a $25 fee on all returned checks.
Guests:
* Please ask each guest to wear a leotard or bathing suit for quick & modest changing. Girls will not be allowed to dress-up in their underwear.
* Boys are invited to attend. However, we do limit the number to 2-3 per party.
* There is a 6 guest minimum required for weekdays & an 8 guest minimum on weekends. If not met, the minimum charge will still apply.
* A good size for a party ranges from 6 to 10 guests. We can accommodate larger groups, but additional time & staff are needed. Any group of 13 or more will have an extra 10% charge added to the total cost of the party. The maximum number of guests is 16.
* Please limit the number of chaperones to 1 per every 3 guests, due to space limitations. There will be a charge of $3 per adult/ sibling if more than 5 adults/ siblings stay. If they choose to participate, charges will apply accordingly.
Food:
* Due to Health Department regulations, no outside food may be brought in. All packages include our special Princess Tea, marshmallows, snack mix, cookies and cupcakes. Some packages include sandwiches. Additional food may be added to your party with an additional charge. We will provide the plates, teacups, napkins & candles.
* Please advise us of any food allergies that you or your guests may have. Please note that parents of these children with allergies must bring in their own food for the tea party. We are not responsible for providing the proper food items without certain ingredients. Parents may contact us to go over specific menu items that will be served at each party and we will try to accommodate specific needs.
Party day:
* Please arrive no more than 10 minutes prior to your scheduled party time.
* A party hostess will organize and run the entire party, but we request that the chaperones assist the hostess with helping the girls select and try on costumes as well as keep the dress-up rooms clean and orderly.
* The birthday mom/ guardian is responsible for any damage or loss beyond reasonable wear and tear of both the costumes & the facility.
* Final payments must be made by cash or check only at the conclusion of the party.
* There will be an automatic 15% gratuity added to the total cost of the party. Additional gratuity is optional.
My Secret Garden Party Contract
Party Day & Date:
Party Start & End Time:
Parent’s Name:
B-day Girl: Age turning: Birth Date:
Have you been here? Y N How did you hear about us?
Phone: ( ) Work/ Cell ( )
E-mail address:
Address: City: Zip
Party Package: Estimated # of Girls Boys
*Please check the items below needed for your party (even if included in your package)
* Cupcakes (mini cupcakes with purple and pink icing with sprinkles on top) Included
CHOOSE: Chocolate Vanilla
* Flower & Butterfly Sandwich Tarts (Included in Queen’s & Royal) $2.00/ guest
CHOOSE: PB & J Cheese Bologna & Cheese
* Princess Flower Pizzas (individual cheese pizzas) $2.75/ guest
* Fresh Fruit Cups $1.50/ guest
* Adult Snacks & Refreshment Tray (serves 2-3 adults) $13.00/tray
(fresh fruit, scones or muffins, cookies, hot or cold drinks)
* Goody Gifts (Included in Lady Rose, Queen’s & Royal) $4.50/ guest
* Personalized Invitations (Included in Queen’s & Royal) #______ $1.50 each
RSVP Number and/ or E-mail address___________________________________________
CHOOSE: Mail Invitations to you (add $1.50 postage) Pick up Invitations
** Please advise us of any food allergies that you or your guests may have. Please note that parents of these children with allergies must bring in their own food for the tea party. We will not be responsible for providing the proper food items without certain ingredients. Parents may contact us to go over specific menu items. **
Please sign below after you have read & you agree to follow all of our policies listed in the Party Guidelines. Please return this sheet as soon as possible to confirm your party details. Thank you!
Signature/ Name Date
Payment Enclosed: $ Check # Received
Visa/ MC_________-_________-_________-_________ Exp._______/_______
________ Please initial here if you would like for us to automatically use the same credit card listed for the 50% deposit 3 weeks prior to your party date. Note: Final payments must be made by cash or check only.